A virtual dataroom (VDR) is an encrypted platform that can be used to manage confidential information. This includes mergers and acquisitions due diligence, contracts negotiations, and a variety of other business transactions. It facilitates collaboration with multiple parties across time zones, and allows the creation of customized templates and indexes in order to simplify document organization and search. It has advanced security features, including the ability to change versions, a Q&A feature and much more. Its Team Plans begin at $149 per monthly and include unlimited storage.
Choose a provider which has transparent pricing, describing which features are included in each plan and which are optional features. Also, be aware of any limitations for sharing documents and whether there are additional charges for going over these limits. Finally, make sure you have an user-friendly interface that is simple to use and to master, even for non-technical users.
Some companies offer unique security options to protect documents, such as screen shields to prevent screenshots and tripwire alerts for document leaks. Other useful tools include dynamic watermarking that enforces particular terms to view documents, download and printing restrictions, and precise analytics that reveal who has viewed the document and how long.
Find a service provider with industry experience and experience in successful projects with companies similar to yours. This will ensure that the provider is able to meet your requirements in terms of integration capabilities and features. Additionally, a provider with industry experience will likely have a good understanding of the regulatory compliance issues that may affect your company.